Description
The Administrative Assistant is responsible for managing communications, organizing appointments and performing various clerical tasks to support daily operations. This role requires excellent organizational skills, attention to detail and the ability to multitask effectively.
Essential Qualifications
Education:
- Typically a high school diploma or equivalent is required.
- A college degree is a plus, but not required.
- Demonstrated experience as an administrative assistant or in a similar role
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Working knowledge of G-Suite (Google Docs, Sheets, Slides)
- Familiarity with office equipment (printers, VoIP phones, projectors, routers, switches, First aid kits)
Communication management:
- Strong customer focus and interpersonal skills.
- Answering and directing phone calls.
- Strong communication skills emphasize the importance of clear interaction.
- Greeting visitors and customers.
Scheduling and organization:
- Organizing and scheduling appointments and meetings.
- Writing and sending emails to employees and departments on behalf of the administration
- Maintaining calendars for the administration.
- Working on ways to improve administrative processes
Managing documents:
- Developing and maintaining filing systems (both electronic and manual).
- Preparing reports, memos, letters and other documents.
- Excellent written and verbal communication skills.
- Taking minutes at meetings.
Providing office support:
- Strong organizational skills with the ability to prioritize tasks
- Ordering office supplies and managing inventory.
- Attention to detail and problem solving skills.
- Provide general support to team members as needed.
- Ability to maintain confidentiality of sensitive information
Project coordination:
- Handling multiple projects simultaneously.
- Assist in the coordination of internal and external events.
- Research and preparation of presentations.
Work ethics:
- Ability to handle confidential information with discretion.
- Professional demeanor that reflects positively on the organization
- Dynamic personality which attracts attention and proposes an active role.
- Positive attitude that swings on optimism and enthusiasm.
- Exceptional emotional intelligence with the ability to understand and manage emotions, which is critical to teamwork and leadership skills.
- Success drive temperament that encourages action and instils a sense of purpose.
Professional experience
- Many years of experience working in an office environment, supporting various departments.
- Time conscious working with reporting to a manager, executive and showing up on time for work.
- Willingness to work occasional overtime during busy periods or special projects.
What We Offer:
- Lucrative compensation salary and benefits package.
- Opportunities for professional development and growth within the organization.
- A supportive Christian work environment where your contributions are valued.
The application package must be emailed or sent to the North Caribbean Conference
HR Department:
Pastor Wilmoth James
Executive Secretary/Director of Human Resource
P.O. Box 580
Christiansted, St. Croix, USVI 00821
Email: wjames@northcarib.org